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Sinotrans Eastern Company is the Official Freight Forwarder and Customs Broker for 2006 FIATA World Congress Shanghai China.
Overseas exhibitors or authorized agents should apply to the address listed below for full information on forwarding procedures.Sinotrans Eastern Company will issue individual Exhibition Transport Guidelines to exhibitors.
For further information please contact :
Ms. Gong Jinsong
Deputy General Manager
Sinotrans Eastern Company Limited Logistic Branch
Tel: + 86 21 6375 70876375 7000*6130
Fax: + 86 21 6375 7356
Mobile: 130 0312 7138
Email: gong-jinsong@sinotranssha.com.cn
Mr. Gu Chen
FIATA Congress Project Manager
Sinotrans Eastern Company Limited Logistic Branch
Tel: + 86 21 6375 78216375 7000*6136
Fax: + 86 21 6375 7905
Mobile: 136 0168 2169
Email: gu-chen@sinotranssha.com.cn
GENERAL INFORMATION
1.Temporary Information
The Chinese Authorities permit exhibits to be imported into China on temporary import basis on approved trade shows/events. Temporary import is allowed for 3 months from the date of entry and must be re-exported unless duties and taxes are paid in the event of conversion to permanent import. Extension of temporary import is allowed subject to the Chinese Customs'' further approval.
2.Important Information
* Sinotrans as the official forwarding operator of FIATA World Congress 2006 inShanghai, we only handle those cargos which are used for FIATA World Congress only.If any participant joins other conference/show together with FIATA, the participant must separate its exhibits under different Bill of Lading or Airway Bill. The exhibits for FIATA consign to Sinotrans. Non-FIATA exhibits consign to any other agent that the shipper contracted with.
* All exhibits for FIATA World Congress are prohibited to take out of the FIATA show booth. If happened, penalty will be charged to the relevant participant.
* We do NOT handle any hand-carried exhibits or any alcoholic products for this event.
* China Customs Authorities and CIQ have strong restriction on following commodities:
o alcoholic drinks
o food-stuff
o cigarettes
o hand-carried exhibits
o animals, e.g. dogs, cats, or any other pets
Since customs authorities and CIQ have import restriction on the above-mentioned products, Sinotrans suggests that participants do NOT export or carry such product for FIATA. If any participant export or carry above-mentioned products, Sinotrans will not do the temporary import custom clearance for them. The participants need to handle by themselves.
* ATA Carnet is also accepted for temporary import in China.
DEADLINE OF CARGOS:
1.ARRIVAL OF FREIGHT AT SHANGHAISEAPORT
1)FOR FCL:27August,2006
2)FOR LCL:23August, 2006
2. ARRIVAL OF FREIGHT AT SHANGHAIAIRPORT:27August,2006
DOCUMENTATION:
1. SHIPPING DOCUMENTS
For the Ocean Bill of Lading, consignee and notify party must be shown as follows:
CONSIGNEE
Sinotrans Eastern Company Logistics Branch
Sinotrans Mansion No. 188, Fujian Road (C)
Shanghai 200001, P.R. China
Tel: (86) 21-63757091, 63757095
Fax : (86) 21-63757905
NOTIFY PARTY
※FIATA World Congress 2006§C/O
Sinotrans Eastern Company Logistics Branch
Sinotrans Mansion No. 188, Fujian Road (C)
Shanghai 200001, P.R. China
Tel: (86) 21-63757091, 63757095
Fax : (86) 21-63757905
For the Airway Bill, consignee and notify party must be shown as follows:
CONSIGNEE
Sinotrans Air Transportation Development Co Ltd
C/O Sinotrans Eastern Company Logistics Branch
Sinotrans Mansion No. 188, Fujian Road (C)
Shanghai 200001, P.R. China
Tel: (86) 21-63757091, 63757095
Fax : (86) 21-63757905
NOTIFY PARTY
※FIATA World Congress 2006§
C/OSinotrans Eastern Company Logistics Branch
Sinotrans Mansion No. 188, Fujian Road (C)
Shanghai 200001, P.R. China
Tel: (86) 21-63757091, 63757095
Fax : (86) 21-63757905
Port of discharge for sea freight - ShanghaiPort
Airport of discharge for air freight - Shanghai Pudong International Airport
2.PRE-ALERT OF SHIPPING INFORMATION AND DISPATCH OF DOCUMENTS
Whichever method you choose to send your cargo, please supply shipping details to the official forwarder and Consignee at least three working days prior to the shipment arrival at ShanghaiChina.
i.e.Flight/Vessel details, B/L or AWB No. ETA of flight or vessel, number of pieces/weight as well as your specific storage/handling instructions.
Unless details are supplied to the official forwarder in advance, otherwise it may not be possible to clear and arrange the correct storage of the products that needs special care or handling.
♂For Ocean shipment, documents include 1 original plus 3 copies of ocean bills of lading and declaration form must be dispatched to the Consignee mentioned above. The following information must be sent to the same (FAX NO: 86-21-63757905) as pre-alert:
a.Name of Vessel and Voy. No.
b.Date of Departure from Foreign Seaport and Date of Arrival at Shanghai
c.Ocean Bill of Loading No.
d.Weight and Measurement of Each Package
e.Special Handling Instruction
♂For Airfreight, the following information must be sent to the Official Forwarder and Consignee as pre-alert:
a.Flight number of aircraft.
b.Date of Departure from Foreign Airport and Date of Arrival at Shanghai
c.Master Airway Bill is accepted by Sinotrans. House airway bill is unacceptable.
d.Weight and Measurement of Each Package
e.Special Handling Instruction
3.THE CHINESE AUTHORITIES REQUIRE THE FOLLOWING DOCUMENTATION FORMS:
Please complete the Customs Declaration Form for each package (except literature) and submit one original with 3 copies to the Consignee according to the timetable as follow.
For Sea freight (FCL and LCL) 10 days beforeETD
For Air freight 7 days before ETD
IMPORTANT: This is the most important document to arrange the customs clearance for temporary importation of exhibits into China. Please ensure all the items listed on each column of the FORM-A have been completed includes the HS code number to identity the tax rate for Customs data entry.
4. CUSTOMS APPROVAL FOR LITERATURE/ FILMS/ SLIDES/ VIDEOTAPES/ PROMOTION GIFTS
All of the above items must be submitted to Chinese Customs for approval prior to the opening of the congress before their display and distribution.Details of this procedure are: ㄗPlease also note that the giveaways are subject to Duties & Taxes if they are not returned after the congress, if they are over-valued scaled by the Chinese Customs Office.ㄘ
LITERATURE - 3 samples of all literature (including brochures, leaflets) must be submitted to the Official Forwarder no later than 27 August, 2006 for on forward to China for approval.
FILMS/SLIDES/VIDEO TAPES/CD ROM - Films, slides, videotapes are to be received by the Official Forwarder no later than 23 August, 2006.
PROMOTION GIFTS - 3 samples of each give-away are to be received by the Official Forwarder no later than 27 August, 2006 for on forward to China for approval.
5.INSTRUCTIONS FOR MARKS
All packages must show the following information:
Name of the Congress: FIATA World Congress 2006
Participant name:
Package of
Gross Weight:KGS.
Dimensions (cm):L x W x H
Volume:CBM
Country of Origin:Made In
Please apply a minimum of two of the enclosed shipping labels per package (Please Photostat the quantity you require if necessary) and use only the metric system when stating dimensions and weight.
6.CARGOS TO BE RETAINED IN CHINA FOR SALE OR DONATION
As per regulation, cargos are allowed to be kept in Customs Bonded Warehouse for six month.After that, if the cargo still do not have an instruction how to handle, the cargos will be at the disposal by the Chinese Customs.
All charges occurred for the transfer of cargos from congress site to Customs Bonded Warehouse plus the storage charges occurred at Customs Bonded Warehouse are for the account of participant or end-user.
7.CRITICAL PROCEDURES FOR IMPORTATION OF GOODS INTO CHINA -DECLARATION OF CONIFER WOOD / WOOD OR NO-CONIFER WOOD PACKING
Regulation of goods import from Korea / Japan / North America
China Entry & Exit Inspection and Quarantine Bureau requires all conifer-wood packing goods imported from Korea, Japan, and North America undergo a Heat Treatment/Fumigation at the country of origin prior to departure. The original certificate must be attached to the original airway bill or ocean bills of lading sent to consignee. The documents are to be submitted to China Entry & Exit Inspection and Quarantine Bureau. The copy of document must be sent by fax to the Official Forwarder on or before the shipment''s departure date.
Regulation of goods import from European Community
As stipulated by China Entry & Exit Inspection and Quarantine Bureau, all wood packing goods to be imported from European Community are required to undergo a Heat Treatment/Fumigation at the country of origin prior to departure. The original certificate must be attached to the original airway bill or ocean bills of lading sent to consignee. The documents are to be submitted to China Entry & Exit Inspection and Quarantine Bureau. The copy of document must be sent by fax to the Official Forwarder on or before the shipment''s departure date.
For goods which do not contain wood packing materials the, participants are required to complete the form of DECLARATION OF NO WOOD PACKING MATERIALS and the original form with shipper''s signature or company stamp must be attached to the original air waybill or ocean bill of lading and to be sent to consignee for the submitting to China Entry & Exit Inspection and Quarantine Bureau. The copy of document must be sent by fax to the Official Forwarder on or before the shipment''s departure date.
For goods that are not packed with conifer wood packing material, but packed by other kind of wood packing materials or loaded with a wooden pallet. Shipper must to fill in a form of DECLARATION OF NO-CONIFER WOOD PACKING MATERIAL,original form with shipper company stamp/signature must be attached to the original airway bill or ocean bill of lading and to be sent to consignee for submitting to China Entry & Exit Inspection and Quarantine. The copy of document must be sent by fax to the Official Forwarder on or before the shipment''s departure date.
Important Notice:
In order to avoid problems may occur during Wood Quarantine Inspection, such as some of wooden bars on wooden pallet are conifer wood. We recommended for all wood packing or wood pallet- loading exhibits should arrange Heat Treatment/Fumigation Handling at country of origin. The original certificate must be attached to the original air waybill or ocean bill of lading and to be sent to consignee for submitting to China Entry & Exit Inspection and Quarantine Bureau. The copy of document must be sent by fax to the Official Forwarder on or before the shipment''s sailing day.
Failure to make the necessary arrangement for the handling of conifer wood, participant should be held responsible for the penalties from Chinese Government Authorities and the delay of cargos delivery.
8.INSURANCE & CONDITIONS OF HANDLING
Please note that all work undertaken by Sinotrans is at owner''s risk and there is no direct insurance on cargos provided by Sinotrans.Every participant should make certain that all shipments are covered by a full comprehensive policy from the time of departure until the return (including congress period).
IV.TARIFF
AINBOUND
1ㄝInland drayage:
* From ShanghaiSeaPort: US$75.00/cbm
(Min: 5 CBM / shipment; 23cbm/20''GP)
b.From ShanghaiPudongInternationalAirport:US$1.00/kg
(Min: chargeable weight 100kgs / shipment)
* Hand-carried goods which are held by customs office at airport:USD1.50/kg
(Min. 100kg/lot please contact Sinotrans staff upon receipt of the customs slip and hand over related documents)
Services include:
a.Delivery of cargos from Shanghai Sea Port/Airport to the specified site in Shanghai ;
b.Customs examination and clearance;
c.Unpacking of cargos;
d.Position of cargos into stand in accordance with participant''s layout plan or instruction (ONE LIFT ONLY);
e.Removal of empty cases and packing materials from stand to storage area including proper sorting;
f.Arrangement with participant during the show for instruction of return shipment;
* Supervision.
2ㄝIf ATA Carnet is used for temporary import, an ATA Carnet administration fee is applicable to participant at USD50.00 per Carnet per entry or exit.
* OUTBOUND - Same as Inbound
C.OTHER CHARGES
1.Documentation Fee 每 USD55.00 Per Participant or Per Consignment
2.Translation of declaration form for customs clearance - USD5.00 PER PAGE
H.S. Codes consultancy, which are not provided by the participants 每 USD5.00 per page
3.Customs broker''s fee for inputting data into Customs systems 每 US$5.00/cbm, (Minimum US$50/BL or AWB)
4.Return of empty container to destination terminal - USD250.00/20'' CONTAINER
5.Equipment & manpower for installation of machines (to be based on normal working hours)
a.Forklift
i.Rate for up to 3-tons capacity:USD14.00 PER HOUR
ii.Rate for up to 5-tons capacity:USD17.00 PER HOUR
b.On-site local labor or supervisor:
USD4.00 PER HOUR FOR AN 8-HOUR DAY
Minimum charge:4 hours, *double charge for Sunday, holiday and overtime.
6.Container demurrage charges
DRY CONTAINER (STANDARD): 1- 7 DAYS FREE
8 - 18 daysUSD5.00/20''/day
19 - 40 daysUSD10.00/20''/day
From 41 daysUSD20.00/20''/day
Remarks: Participants have to pay the container demurrage charges as from date of arrival vessel till show opening date under the circumstance that participant will not require to keep the container for return. If participant requires to keep the container for return shipment, container demurrage charges will be debited to participant till the date of cargo departure from Shanghai.
* Quarantine Inspection:US$8.00 per package (LCL), US$50/20'',
* On-site handling (layout for participant)
US$50.00 per CBM (Minimum charge: 1 CBM / participant / consignment)
Services includeUnpacking and Positioning of exhibits; Disposal of packing materials; Supervision
* Repacking of sold cargos / giveaways/closing services
o BY SEAFREIGHT INBOUND 每 US$50.00/ CBM (Minimum: US$50 / participant / consignment)
o BY AIRFREIGHT INBOUND 每 US$0.50/KG, Minimum: US$50 / participant / consignment
o Cartage from fairground to deliver Customs Bonded Warehouse for storage 每 US$30/cbm 每 Minimum 2 CBM / Trip
Services include: Repacking of cargos with proper labeling; Customs documentation and clearance; Supervision
V. TERMS OF PAYMENT
INBOUND: Upon uplift of goods, prior to delivery to stand.
OUTBOUND: Upon presentation of invoice / prior to delivery to premises.
All payments must be made without any deduction or delay on account of any claim, counterclaim or offset.
Our bank account is:
Beneficiary: Sinotrans Eastern Company
Bank: Bank of ChinaShanghai Branch
Account No.: 800110205108241014
Remarks
* Duties and taxes which will be collected Imported goods consumed for the congress (any temporary imported) are subject to Chinese customs according to outlay cost.
* The goods will be stored in Sinotrans bonded warehouse before the move-in date of 14th September 2006.. For special service requested, i.e. examination and test before the move-in date, please contact the Official Forwarder in advance, so that Sinotrans can arrange the formalities and procedure to meet the demands of the participant. This special service will subject to additional charges which will be quoted on request.
* Above charges excludes the Destination Arrival/Departure Ocean freight CFS charges/Terminal handling charges, Airport Terminal Handling Charges, Overtime Storage due Pier, Airport Terminal or in Freight Forwarder warehouse, etc.
* Cargo, which arrives earlier than specified, all storage dues will be on participant account.
* Minimum chargeable value: (For LCL Seafreight to Shanghai at minimum of 5 cbm/participant/consignment) (For FCL Seafreight at minimum 23 cbm for 20''). Minimum : 100 kgs for airfreight consignment.
* Volume/Weight Conversion for airfreight 6 cbm is equal to 1,000 kgs.
* Above rates are based on ground floor exhibits only, a 30% of inbound movement charges and on-site service charges will be levied.
* In the event the cargo arrives after deadlines, a surcharge amounting to 30% of inbound movement charges and on-site service charges will be levied.
* Fumigation / Sanitary Charges will be charged as per outlay.
* All participants are advised that all promotional materials to be imported or giveaways during the congress must not indicate or deem to indicate that Taiwan is a country.
* All transactions are subject to the conditions of trading and carriage of our company.
* As informed by FIATA, no alcoholic products or beverage would be brought into China, therefore, please do not ship them with FIATA Congress exhibits by air or sea. If there is any special case please get the approval of the FIATA Congress in advance.
* This Shipping Manual and Tariff only used for literature, promotion materials, and layout materials. For other special exhibits, Sinotrans will render services and tariff case by case.
Sinotrans does not take any responsibility for:
* Goods which is not allowed by the organizer or Chinese customs to be imported or displayed in the site.
* Any tax/duty for permanent import goods.(This will be collected according to outlay cost)
Loss of goods whilst on display at the venue. |
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